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OIL RECORD BOOK INSTRUCTIONS
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Oil Record Book, Part
II - Cargo/ballast operations (Oil Tankers)
The following pages of this section show a comprehensive list of items
of cargo and ballast operations which are, when appropriate, to be recorded in
the Oil Record Book Part II in accordance with regulation 36 of Annex I of the
International Convention for the Prevention of Pollution from Ships, 1973, as
modified by the Protocol of 1978 relating thereto (MARPOL 73/78). The items
have been grouped into operational section, each of which is denoted by a code
letter.
When making entries in the Oil Record Book Part II, the date,
operational code and item number shall be inserted in the appropriate columns
and the required particulars shall be recorded chronologically in the blank
spaces.
Each completed operation shall be signed for and dated by the officer
or officers in charge. Each completed page shall be countersigned by the master
of the ship.
In respect of the oil tankers engaged in specific trades in accordance
with regulation 2.5 of Annex I of MARPOL 73/78, appropriate entry in the Oil
Record Book Part II shall be endorsed by the competent port State authority.*
The Oil Record Book Part II contains many references to oil quantity.
The limited accuracy of tank Measurement devices, temperature variations and
clingage will affect the accuracy of these readings. The entries in the Oil
Record Book Part II should be considered accordingly.
In the event of accidental or other exceptional discharge of oil a
statement shall be made in the Oil Record Book Part II of the circumstances of,
and the reasons for, the discharge.
Any failure of the oil discharge monitoring and control system shall be
noted in the Oil Record Book Part II.
The entries in the Oil Record Book Part II, for ships holding an IOPP
Certificate, shall be in English.
The Oil Record Book Part II shall be kept in such a place as to be
readily available for inspection at all reasonable times and, except in the
case of unmanned Ships under tow, shall be kept on board the Ship. It shall be
preserved for a period of three years after the last entry has been made.
The competent authority of the Government of a Party to the Convention
may inspect the Oil Record Book Part II on board any Ship to which this Annex
applies while the Ship is in its port or offshore terminals and may make a copy
of any entry in that book and may require the master of the Ship to certify
that the copy is a true copy of such entry. Any copy so made which has been
certified by the master of the Ship as a true copy of an entry in the Oil
Record Book Part II shall be made admissible in any juridical proceedings as
evidence of the facts stated in the entry. The inspection of an Oil Record Book
Part II and taking of a certified copy by the competent authority under this
paragraph shall be performed as expeditiously as possible without causing the
ship to be unduly delayed.
LIST
OF ITEMS TO BE RECORDED
(A) LOADING
OF OIL CARGO
1. Place of loading.
2. Type of oil loaded and identity of
tank(s).
3. Total quantity of oil loaded (state
quantity added, in m3 at 15°C and the total content of tank(s) , in
m3).
(B) INTERNAL
TRANSFER OF OIL CARGO DURING VOYAGE
4. Identity of tank(s):
.1 from:
.2 to: (state quantity transferred and total
quantity of tank(s) , in m3)
5. Was (were) the tank(s) in 4.1
emptied? (If not, state quantity
retained, in m3.)
(C) UNLOADING
OF OIL CARGO
6. Place of unloading.
7. Identity of tank(s) unloading.
8. Was (were) the tank(s) emptied? (If
not, state. quantity retained, in m3.)
(D) CRUDE
OIL WASHING (COW TANKERS ONLY)
(To be completed for each
tank being crude oil washed)
9. Port where crude oil washing was carried
out or ship’s position if carried out between two discharge ports.
10. Identity of tank(s) washed.1
11. Number of machines in use.
12. Time of start of washing.
13. Washing pattern employed.2
14. Washing line pressure.
15. Time washing was completed or stopped.
16. State method of establishing that tank(s)
was (were) dry.
17. Remarks.3
(E) BALLASTING
OF CARGO TANKS
18. Position of ship at start and end of
ballasting.
19. Ballasting process:
.1 identity of tank(s) ballasted;
.2 time of start and end; and
.3 quantity of ballast received. Indicate
total quantity of ballast for each tank involved in the operation,
in m3.
in m3.
(F) BALLASTING
OF DEDICATED CLEAN BALLAST TANKS (CBT TANKERS ONLY)
20. Identity of tank(s) ballasted.
21. Position of ship when water intended for
flushing, or port ballast was taken to dedicated clean ballast tank(s).
22. Position of ship when pump(s) and lines
were flushed to slop tank.
23. Quantity of the oily water which, after
line flushing, is transferred to the slop tank(s) or cargo tank(s) in which
slop is preliminarily stored (identify tank(s)). State the total quantity, in m3.
24. Position of ship when additional ballast
water was taken to dedicated clean ballast tank(s).
25. Time and position of ship when valves
separating the dedicated clean ballast tanks from cargo and stripping lines
were closed.
26. Quantity of clean ballast taken on board,
in m3.
(G) CLEANING
OF CARGO TANKS
27. Identity of tank(s) cleaned.
28. Port or ship’s position.
29. Duration of cleaning.
30. Method of cleaning.4
(G) CLEANING
OF CARGO TANKS (continued)
31. Tank washings transferred to:
.1 reception facilities (state port and
quantity, in m3)5; and
.2 slop tank(s) or cargo tank(s) designated as
slop tank(s) (identify tank(s); state quantity transferred and total quantity,
in m3).
* This sentence should only be
inserted for the Oil Record Book of a tanker engaged in a specific trade.
1 When an
individual tank has more machines than can be operated simultaneously, as
described in the Operations and Equipment Manual, then the section being crude
oil washed should be identified, e.g. No. 2 center, forward section.
2 In accordance
with the Operations and Equipment Manual, enter whether single-stage or
multi-stage method of washing in employed.
If multistage method is used, give the vertical arc covered by the
machines and the number of times that arc is covered for that particular stage
of the program.
3 If the programs given in the Operations and Equipment Manual are not
followed, then the reasons must be given under Remarks.
(H) DISCHARGE
OF DIRTY BALLAST
32. Identity of tank(s).
33. Time and position of ship at start of
discharge into the sea.
34. Time and position of ship on completion of
discharge into the sea.
35. Quantity discharged into the sea, in m3.
36. Ship’s speed(s) during discharge.
37. Was the discharge monitoring and control
system in operation during the discharge?
38. Was a regular check kept on the effluent
and the surface of the water in the locality of the discharge?
39. Quantity of oily water transferred to slop
tank(s) (identify slop tank(s). State total quantity, in m3.
40. Discharged to shore reception facilities
(identify port and quantity involved, in m3).5
(I) DISCHARGE
OF WATER FROM SLOP TANKS INTO THE SEA
41. Identity of slop tanks.
42. Time of settling from last entry of
residues, or
43. Time of settling from last discharge.
44. Time and position of ship at start of
discharge.
45. Ullage of total contents at start of
discharge.
46. Ullage of oil/water interface at start of discharge.
47. Bulk quantity discharged, in m3
and rate of discharge, in m3/hour.
48. Final quantity discharged in m3
and rate of discharge, in m3/hour.
49. Time and position of ship on completion of
discharge.
50. Was the discharge monitoring and control system
in operation during the discharge?
51. Ullage of oil/water interface on
completion of discharge, in metres.
52. Ship’s speed(s) during discharge.
53. Was a regular check kept on the effluent
and the surface of the water in the locality of the discharge?
54. Confirm that all applicable valves in the
ship’s piping system have been closed on completion of discharge from the slop
tanks.
(J) COLLECTION,
TRANSFER AND DISPOSAL OF RESIDUES AND OILY MIXTURES NOT OTHERWISE DEALT WITH
55. Identity of tank(s).
56. Quantity, transferred or disposed
of from each tank. (State the quantity retained, in m3.)
57. Method of transfer or disposal:
.1 disposal to reception facilities (identify
port and quantity involved)5;
.2 mixed with cargo (state quantity);
.3 transferred to or from (an)other tank(s)
including transfer from machinery space oil residue (sludge) and oily bilge
water tanks (identify tank(s); state quantity transferred and total quantity in
tank(s), in m3); and
.4 other method (state which); state quantity disposed
of, in m3.
(K) DISCHARGE
OF CLEAN BALLAST CONTAINED IN CARGO TANKS
58. Position of ship at start of discharge of
clean ballast.
59. Identity of tank(s) discharged.
60. Was (were) the tank(s) empty on
completion?
61. Position of ship on completion if
different from 58.
62. Was a regular check kept on the effluent
and the surface of the water in the locality of the discharge?
(L) DISCHARGE
OF BALLAST FROM DEDICATED CLEAN BALLAST TANKS (CBT TANKERS ONLY)
63. Identity of tank(s) discharged.
64. Time and position of ship at start of
discharge of clean ballast into the sea.
65. Time and position of ship on completion of
discharge into the sea.
66. Quantity discharged,
in m3:
.1 into the sea; or
.2 to reception facility (identify port).5
67. Was there any indication of oil
contamination of the ballast water before or during discharge into the sea?
5 Ships’ masters should
obtain from the operator of the reception facilities, which includes barges and
tank trucks, a receipt or certificate, detailing the quantity of tank washings,
dirty ballast, residues or oily mixtures transferred, together with the time
and date of the transfer. This receipt
or certificate, if attached to the Oil Record Book Part II, may aid the master
of the ship in proving that his ship was not involved in an alleged pollution
incident. The receipt or certificate
should be kept together with the Oil Record Book Part II.
(L) DISCHARGE
OF BALLAST FROM DEDICATED CLEAN BALLAST TANKS (CBT TANKERS ONLY) (continued)
68. Was the discharge monitored by an oil
content meter?
69. Time and position of ship when valves
separating dedicated clean ballast tanks from the cargo and stripping lines
were closed on completion of deballasting.
(M) CONDITION
OF OIL DISCHARGE MONITORING AND CONTROL SYSTEM
70. Time of system
failure.
71. Time when
system has been made operational.
72. Reasons for
failure.
(N) ACCIDENTAL
OR OTHER EXCEPTIONAL DISCHARGES OF OIL
73. Time of occurrence.
74. Port or ship’s position at time of
occurrence.
75. Approximate quantity, in m3 and
type of oil.
76. Circumstances of discharge or escape, the
reasons therefore and general remarks.
(O) ADDITIONAL
OPERATIONAL PROCEDURES AND GENERAL REMARKS
TANKERS ENGAGED IN SPECIFIC
TRADES
(P) LOADING
OF BALLAST WATER
77. Identity of tank(s) ballasted.
78. Position of ship when ballasted.
79. Total quantity of ballast loaded in cubic
metres.
80. Remarks.
(Q) RE-ALLOCATION
BALLAST WATER WITHIN THE SHIP
81. Reasons for reallocation.
(R) BALLAST
WATER DISCHARGE TO RECEPTION FACILITY
82. Port(s) where ballast water was
discharged.
83. Name or designation of reception facility.
84. Total quantity of ballast water discharged
in cubic metres.
85. Date, signature and stamp of port
authority official.
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